Join the beta testing programme

We're opening Matriplan to a small group of planners before anyone else sees it. Beta testers help us improve it by using it and telling us what works and what doesn't. As a thank you, it's free for your first 6 months, then a preferential rate, with first access to new features. Apply, and we'll set you up and walk you through it.

What we ask of beta testers

• Use Matriplan for real work, with real clients, so we learn what matters.
• Report bugs and ask for changes from inside the product. The report button takes the screenshot for you.
• Tell us what works and what doesn't.
• Expect some rough edges. It's new, and your feedback is how it gets better.

What you get

• Free for your first 6 months, then a preferential rate.
• First access to new features.
• We set you up and walk you through it.
• Requests taken seriously and built fast, and problems fixed instead of sitting for months.

What Matriplan does

Enter it once. It follows the whole wedding.

Matriplan is the all-in-one planning system for independent wedding planners and planning agencies, whether you're running your business from spreadsheets, hand-drawn floor plans, a handful of apps or paper notes. From the first enquiry to the last song of the night, you enter things once and they carry through. Questionnaire answers land on the client record, dietary needs feed the menu, and wedding details appear on the couple's site. It also bends to the way you work, so you can add your own details, build your own questionnaires, work in English or Spanish, and have every couple's site branded in their colours. It's shaped by the planners who use it, with requests taken seriously and built fast, and problems fixed, not left to sit.

Never lose track of an enquiry

Every enquiry gets its own place from the first message, and you can add as many as you like at no cost. See where each one stands, send a questionnaire before the first meeting, and turn the right ones into clients in one step.

RSVPs without the retyping

Each household gets its own code. With it, guests confirm attendance, name any allergies and reserve a gift from the couple's list, with no login and no account. Dietary needs are recorded with consent and flow straight to your menu and your caterer, so there's nothing to retype.

Floor plans that match the real room

Upload your venue's own plan and lay your tables over it. Round, rectangular and banquet tables, a dance floor, bar and stage, all resizable to match the real furniture. Seat your guests, then print the plan or share it with the couple and your suppliers.

Menus filtered by recorded diets

Build your courses and dishes and label them with the 14 EU allergens. Dishes stay hidden from guests until you've confirmed their allergens with your caterer, and guests then choose from what suits their recorded diet. For coeliac guests, only dishes confirmed as free of cross-contamination are ever shown.

Budgets in your own categories

Set up the budget categories you actually use, enter an estimate and the real cost for each line, and see a subtotal for every category and an overall total. Your couple can follow along in their own login. See where the plan stands against the spend.

Contracts pre-filled from the client record

Start from a template that fills in the couple's details for you, send it in one click, and they sign by typing their name, with the time of signing recorded. No separate e-signature subscription to pay for.

Suppliers, kept in the loop

Share exactly what each supplier needs, from the floor plan and timings to music or the caterer's dietary list, through a link that needs no account. Once you mark the plan ready, they hear about changes without you writing a word, and the day before the wedding each one gets a reminder.

A site for every couple, built for you

Each wedding gets its own address, like smith-jones.youreinvited.wedding, built from details you've already entered. It carries the couple's colours and photos, and it's where guests RSVP, choose their menu and reserve a gift.

Build the day, then run it

Enter the ceremony, meal and evening times once and your timeline is built for you. Change a time and you see exactly what moves, and once the plan is marked ready, suppliers see the update. On the day, tick things off in a simple view, or print day sheets. Keep a paper copy in your bag too, because anything can happen.

Tasks and reminders that find you

Keep a task list for every wedding, with one view across all your clients so nothing this week slips through. Appointments send reminders by email, to you and to the couple, and any task can be shared with the couple.

Documents, kept with the wedding

File supplier quotes, venue paperwork and anything else against the client record, and choose for each one whether the couple can see it. Nothing hides in an old email attachment any more.

An inspiration board that ends in decisions

Collect ideas with the couple by category, comment on them, and mark each one agreed or rejected. Pick a colour palette from the board and it themes the couple's RSVP site, and you can share just the flowers with the florist or just the cake with the baker.

Your own details, your own headings

Add your own details, like the church contact or the dog's name, put them under headings you choose, and they appear on every lead and client from then on. Choose the type that fits, from dates and choices to phone numbers, links and file uploads, and questionnaires can fill them in for you.

Answers go straight to the record

Build your own questionnaires and email one to a lead or a client. Their answers go straight onto their details, so there's nothing to retype. If an answer disagrees with what you already have, you choose which to keep, and we'll remind them if they haven't finished.

Report a problem, and see it through

Report a bug, ask a question or suggest a change from any page, with a screenshot captured for you. Follow each report as it moves along, and a bug is only closed once you confirm the fix works.

Got a team?

Take on more weddings without losing track of any of them. Give each planner their own clients, let a colleague step in when someone's away, and keep the whole business in one place.

Know how your business is doing

See your enquiries and bookings month by month and, if you want it, your own earnings, what's coming in and what you're owed. Export it easily for your accountant or your accounting software.

Your little black book, built in

Keep every venue and supplier you trust, with their contacts, their prices and brochures, and your notes, and add them to any wedding when you need them. Find a price in seconds.

Why Matriplan, specifically